Staffing Report

Staffing Report Due Dates

Reporting Period Due Date Submisison Month
July 1st to Aug 31st Sep 15th Sep
Sep 1st to Oct 31st Nov 15th Nov
Nov 1st to Dec 31st Jan 15th Jan
Jan 1st to Feb 28/29th March 15th March
March 1st to April 30th May 15th April
May 1st to June 30thJuly 15th July

Definitions

Date of Staffing Report – Date Report is being Submitted

Total Overall Number of Home Visitors (Not Vacant) – Physical Count of Home Visitors employed under the program type selected. Total Overall Home Visitors should only include whole numbers. It is okay if a single person is counted twice due to being funded by more than one program type.

Total Overall Number of Vacant Home Visiting Staff – Physical Count of open positions for Home Visitors that would employed under the program type selected if hired. Total Vacant Staff should only include whole numbers. It is okay if a single vacant posiiton is counted twice due to being funded by more than one program type.

New Full-Time Equivalent (FTE)
Home Visitor/Supervisor/Other Staff: A FTE home visitor(s)/supervisor(s)/other staff who begins employment with your agency during the reporting period. Only report the proportion of the FTE that is supported by the Program Type.

Continuing Full-Time Equivalent (FTE)
Home Visitor/Supervisor/Other Staff: A FTE home visitor(s)/supervisor(s)/other staff who was employed by your agency during the previous reporting period and continued employment. Only report the proportion of the FTE that is supported by grant funds.

Vacant Full-Time Equivalent (FTE)
Home Visitor/Supervisor/Other Staff: A position that is funded by grant funds but does not have a home visitor/supervisor/other staff filling the position. Only report the proportion of the FTE that is supported by grant funds.

FTE Calculation
For example, a 1.0 FTE staff member who is supported at 30% through MIECHV grant funds and 70% through expansion would be reported as 0.3 FTE in MIECHV and .70 FTE in Expansion.

How to Submit

FTE Reporting Notes: If you choose Children’s Trust Fund (CTF), Fatherhood (PRF), Medical Assistance (MA), Other Local Funding (County, Other, United Way), or OUD/SUD Pilot (Parenting Classes) you DO NOT need to submit the FTE fields at this time.

FTE Reporting Notes: If you choose Family Centers (FC), Home Visiting Expansion (HVE), OCDEL NFP, or OUD/SUD Pilot (Home Visiting) you DO need to submit the FTE fields at this time.

MIECHV Reporting Notes: If MIECHV is chosen you will also report data separated by EBHV Model.

Copying: If no changes from last report, click the copy button at the left hand side of each of the rows, this will autofill all data except the date of report and comments. Add date of report and comments (if desired or warranted) and click submit at the bottom of the page.
Staffing - Copy

Changing Numbers: If changes from last report, you may still click copy and update any applicable numbers. Add the date of report and any comments and click submit at the bottom of the page.

Submission: Once the report is submitted it will display rows and columns above the submission area. This report is sorted by month.