Agency Demographics Export

Agency Demographics Export

How to Export

The report is named “Demographics Export” on the Report List on the Agency Dashboard, and is available to Agency Administrator and Agency Data user types. These two types have access to all family data for an agency. Contact the RA Account if you believe you need a different user type. 


Input report criteria
(All Values are Required)

Reporting Period Start Date* &
Reporting Period End Date* 

The reporting period dates determine which families are included in the demographics export. The export will include Children and Caregivers who were actively enrolled at any point during your chosen reporting period. 

County*

This is the county of residence entered as part of the Caregiver’s address. For Children, the Caregiver’s county of residence is used. 

EBHV or Family Support Program Model & Funding Stream*

Currently, program type and funding are required entries, meaning that each export can only include data for families enrolled in one program and one funding type. 


“Submit” to download your chosen Demographics Export

After a few seconds, an Excel file titled “AgencyDemographicsExport” will be downloaded containing your Demographic data. 


Demographic Export Tables

Count of Participants – Included: All Primary Caregivers and Children matching the chosen export criteria

Primary Caregivers by Age – Included: All Primary Caregivers matching the chosen export criteria

Children by Age – Included: All Children matching the chosen export criteria

Participants by Ethnicity – Included: All Primary Caregivers and Children matching the chosen export criteria

Participants by Race – Included: All Primary Caregivers and Children matching the chosen export criteria

Marital Status – Included: All Primary Caregivers matching the chosen export criteria

Education Attainment – Included: All Primary Caregivers matching the chosen export criteria

Measure Fifteen (EBHV Programs only) – Included: Primary Caregivers that did not have a high school diploma or equivalent at enrollment.  Measure fifteen is collected as part of the Caregiver demographics though it is an EBHV Performance Measure. 

Education Status – Included: All Primary Caregivers matching the chosen export criteria

Employment Status – Included: All Primary Caregivers matching the chosen export criteria

Housing Status – Included: All Primary Caregivers matching the chosen export criteria

Primary Language Spoken at Home – Included: All Children matching the chosen export criteria

Household Income – Included: All Families matching the chosen export criteria

Priority Populations Tables – Included: All Families matching the chosen export criteria
– Pregnant Under 21
– History of Abuse or Neglect
– History of Substance Abuse
– Substance Abuse Treatment
– Tobacco Use
– Low Student Achievement
– Developmental Delays
– Military
– Disability Benefits

Status or Exit Reason – Included: All Families matching the chosen export criteria This table displays the current status of each family, as of the date you download the export. If the family is not active or on hold, the Exit Reason is listed.

Health Insurance – Included: All Primary Caregivers matching the chosen export criteria

Source of Medical Care – Included: All Primary Caregivers matching the chosen export criteria

Source of Dental Care – Included: Children above 1 year of age matching the chosen export criteria

Low Birth Weight – Included: Children of primary caregivers who enrolled prenatally

Prenatal Substance Exposure – Included: Children of primary caregivers who enrolled prenatally

Safe Care Plan – Included: Children who were born affected by prenatal substance exposure